{"id":200198,"date":"2021-08-31T02:43:46","date_gmt":"2021-08-31T00:43:46","guid":{"rendered":"https:\/\/mypr.co.za\/?p=106788"},"modified":"2021-08-31T02:43:46","modified_gmt":"2021-08-31T00:43:46","slug":"protect-your-property-investment-with-expert-property-administration","status":"publish","type":"post","link":"https:\/\/www.myza.co.za\/press\/protect-your-property-investment-with-expert-property-administration\/","title":{"rendered":"Protect Your Property Investment with Expert Property Administration"},"content":{"rendered":"
<\/a>
Pearl Scheltema, CEO, Fitzanne Estates<\/figcaption><\/figure>\n

Owners in a Sectional Title scheme are part of a community with established management structures, such as the Body Corporate, Trustees, and, in many cases, a Managing Agent.<\/p>\n

\u201cWhile most people are aware that the Body Corporate is made up of all the scheme\u2019s owners and that the Trustees are responsible for carrying out the Body Corporate\u2019s statutory functions and decisions, the role of the Managing Agent and their property administration services is less well understood,\u201d says Pearl Scheltema, CEO of Fitzanne Estates.<\/p>\n

\u201cTo begin, it\u2019s important to understand that the Managing Agent does not assume the responsibilities of the Body Corporate or Trustees, nor does it make decisions on their behalf regarding financial management, property administration, governance, payroll, or statutory reporting obligations of their Sectional Title Schemes,\u201d says Scheltema. \u201cOur role is to provide expert support and guidance, as well as to assist in the implementation of the Trustees\u2019 orders.\u201d<\/p>\n

Because most owners and trustees are not property experts, they require skilled assistance to ensure that their schemes have strong governance and effective communication. \u201cWhen one considers the value of the property assets involved, as well as the lifestyle and financial repercussions for inhabitants if a scheme is poorly managed, the importance of this becomes clear,\u201d explains Scheltema.<\/p>\n

The full scope of their function should then be set out in a management agreement that is signed by the Trustees and functions as a service level agreement. Managing Agents are generally appointed by the Trustees, and the full scope of their function should be set out in a management agreement that is signed by the Trustees and functions as a service level agreement.<\/p>\n

Some of the most important property administration services provided by a Managing Agent include:<\/p>\n

Advisory Services<\/p>\n

One of the biggest responsibilities that a Managing  Agent is tasked with is to offer advice, guidance, and support to the Trustees on the application of the Sectional Title Schemes Management Act (STSMA) obligations and the implementation of applicable rules and regulations.<\/p>\n

Effective financial management and reporting<\/p>\n

Positive cash flow Sectional Title Schemes with good levy collections and effective budgeting often run smoothly and meet homeowners\u2019 expectations in the long run. This starts with establishing a precise budget for each new fiscal year and identifying the levies required to pay anticipated expenses. However, the owners, who will normally accept a recommended budget with or without alteration at an AGM, are still in charge of determining the annual or monthly charges.<\/p>\n

Levy collection<\/p>\n

In most cases, Managing Agents are also in charge of delivering owner\u2019s levy invoices and collecting levies and service costs in accordance with the budget and levy schedule agreed upon at the AGM. Debt collection is another significant service component and Managing Agents must register with the Council for Debt Collectors and adhere to the Debt Collectors Act and Code of Conduct. Owners who do not pay their levies put the Body Corporate under financial strain and are subsidized by other owners, which is not a long-term solution.<\/p>\n

Processing and accounting for approved creditor payments<\/p>\n

This guarantees that all property expenses, such as municipal accounts, insurance premiums, and security and maintenance charges, are paid on time, and that the scheme\u2019s services are not interrupted or discontinued.<\/p>\n

Maintenance of comprehensive financial records<\/p>\n

To ensure that the Body Corporate\u2019s AGM can be held on time and with the appropriate supporting information, a time and cost-effective audit process at the end of the financial year is required.<\/p>\n

Compilation of annual tax returns<\/p>\n

The majority of Managing Agents employ professional accounting teams to handle the financial management aspects of their agreements and provide Trustees with detailed monthly reports. Financial reports are frequently available online these days.<\/p>\n

Meeting administration<\/p>\n

Managing Agents are responsible for sending out meeting announcements, attending meetings, and taking minutes, convening general meetings with all relevant supporting information, and ensuring that all the property\u2019s critical records are safely stored.<\/p>\n

Payment of employed staff<\/p>\n

Managing Agents oversee the payroll, leave records, UIF, and workmen\u2019s compensation payments for the body corporate\u2019s employees. Managing Agents can also help with pension payments and HR issues like CCMA hearings.<\/p>\n

Managing the upkeep of the scheme<\/p>\n

The responsibility of Managing Agents in this regard is to assist with obtaining estimates and providing support and guidance to the Trustees in appointing service providers.<\/p>\n

Overseeing health and safety compliance<\/p>\n

The Managing Agents assist and provide guidance to the Trustees in ensuring the Health and Safety Officer is suitably qualified.<\/p>\n

Overseeing op 10-year maintenance plan<\/p>\n

Arranging the compilation of the 10-year maintenance plans and the insurance replacement valuation surveys every three years, as prescribed by the Sectional Title Schemes Management Act (STSMA).<\/p>\n

\u201cYour home is your castle and needs effective, comprehensive property management,\u201d emphasis Scheltema. \u201cProperty administration affects all aspects of one\u2019s life and thus needs only experts to handle such matters.\u201d<\/p>\n

CLICK HERE to submit your press release to MyPR.co.za<\/a>.<\/p>\n

Pages: Page <\/span>1<\/span> Page <\/span>2<\/a><\/div>\n

Source: MyPR.co.za<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Pearl Scheltema, CEO, Fitzanne Estates Owners in a Sectional Title scheme are part of a community with established management structures, such as the Body Corporate, Trustees, and, in many cases, a Managing Agent. \u201cWhile most people are aware that the Body Corporate is made up of all the scheme\u2019s owners and that the Trustees are […]<\/p>\n","protected":false},"author":1,"featured_media":200199,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","ngg_post_thumbnail":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[9021,1],"tags":[3257],"class_list":{"0":"post-200198","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-mypr","8":"category-south-africa","9":"tag-mypr","10":"entry"},"jetpack_publicize_connections":[],"jetpack_featured_media_url":"https:\/\/www.myza.co.za\/press\/wp-content\/uploads\/2021\/08\/protect-your-property-investment-with-expert-property-administration.jpg","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/www.myza.co.za\/press\/wp-json\/wp\/v2\/posts\/200198","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.myza.co.za\/press\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.myza.co.za\/press\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.myza.co.za\/press\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.myza.co.za\/press\/wp-json\/wp\/v2\/comments?post=200198"}],"version-history":[{"count":0,"href":"https:\/\/www.myza.co.za\/press\/wp-json\/wp\/v2\/posts\/200198\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.myza.co.za\/press\/wp-json\/wp\/v2\/media\/200199"}],"wp:attachment":[{"href":"https:\/\/www.myza.co.za\/press\/wp-json\/wp\/v2\/media?parent=200198"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.myza.co.za\/press\/wp-json\/wp\/v2\/categories?post=200198"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.myza.co.za\/press\/wp-json\/wp\/v2\/tags?post=200198"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}